9/1/10
General Information
- A presentation to the BOT Accreditation Sub-Committee in which Tracy Schneider and Dean Lamb reviewed accreditation standards, demonstrated how to access the accreditation wiki, and gave an update on the Special Report and the Self-Study. The subcommittee members asked many questions and provided some good input to the process.
- During our fall Flex Cal we continued to work on the Self-Study Report. In general the organizational structure was productive and groups did have a chance to begin brainstorming, collecting evidence and writing to the standards. They also were given an explanation on how to use the accreditation wiki.
- A conversation with Jack Pond from the ACCJC in which Dean Lamb was able to clarify a few points:
- The date of the Self-Study visit and the date when we need to turn in the Self-Study Report.
- Unfortunately, EVP Reyes is correct. They visit in October and the report is due 8 weeks prior. This puts us in a difficult spot, but we have come up with an alternate timeline that will be discussed with the Senate 9/20. Details of the timeline are outlined below in the Self-Study section.
- Unfortunately, EVP Reyes is correct. They visit in October and the report is due 8 weeks prior. This puts us in a difficult spot, but we have come up with an alternate timeline that will be discussed with the Senate 9/20. Details of the timeline are outlined below in the Self-Study section.
- The scope of the evidence required for the fiscal addendum in response to the Perry-Smith 2009 audit.
- They want us to include mention of the addendum in the introduction to the report.
- We need to maintain the same rigor for evidence that the rest of the report will need.
- They want us to include mention of the addendum in the introduction to the report.
- In the rest of the conversation they were interested in hearing how the Special Report was shaping up. Dean Lamb mentioned our progress and took the opportunity to present to them how we have decided to frame our responses to Recs 6 and 8. (Jack Pond specifically asked about these two.) For Rec 6 (Administrative Capacity) he mentioned that the visit in October would be an opportunity to see how the reorganization had "panned out" and that in general the Commission looks to see that as a result of change an institution doesn't "stall out". He recommends that we highlight how our response to change is different today than the last time (when we lost our CBO and Dir. of Fisc. Servs.). As for Rec 8, it is as we had thought in that the goal is to show how we've continued to make progress and that we have addressed the concerns expressed by the Commission that the Board won't backslide. Finally, they mentioned to Dean Lamb that there is a training/workshop for new ALOs in November that would be good for him to attend and finally, as an added bonus, they asked him if he would be willing to serve on a visiting team in the future!
Special Report
What we've accomplished:
- All Recommendation Working Groups have continued their work over the first few weeks of school, and the pile of evidence is slowly growing.
- Drafts of all Recommendations (1, 2, 3, 6, and 8) are posted on the Wiki for your perusal. Remember that these are just drafts, so there is still some need for clarification in places and a lot of evidence that has to be tracked down. As drafts are revised, I post them with the date, so what you will see is a list of drafts, the most recent at the bottom of the list. *Please, if you recognize anything in the drafts that you might contribute to, please let me know ASAP.
Where we're going:
- A "final" draft will go to SGC/AS for information on September 22. However, I plan on having this draft posted to the wiki by the 16th.
- Minor revisions may occur after feedback from SGC/AS, but the majority of my work at that point will be focused on gathering, organizing, labeling, and linking evidence to the report.
- The SGC approved report will go to the Board of Trustees as an information/action item on October 6th.
- Postproduction work will be completed for delivery to ACCJC by October 15.
- Then we wait for the Visit and Response while we focus on the Self-Study.
Self-Study
What we've accomplished:
- On August 30th, the Accreditation Steering Committee—consisting of the Standard Working Group Co-Chairs, Tracy Schneider, Jeff Lamb, Arturo Reyes, and Roy Stutzman—met to discuss progress:
- IA—The group has responded to all questions and have all evidence posted on the wiki.
- IB—The group has responded to most questions and have most evidence posted on the wiki.
- IIA—The group has divided up work responsibilities, done some brainstorming, and plans to send requests to division meetings. They feel they are on track.
- IIB—The group needs a faculty co-chair and more participation in general. The group will be meeting in September.
- IIC—The group has divided up work and plans to have a draft completed by mid-October.
- IIIA-D—Some of the group has divided up work, and the D group will be meeting regularly before FaBPAC meetings. This group needs more participants to get rolling.
- IVA—The group needs a faculty co-chair as well as anyone involved in leadership of the College. They have decided on some of their roles and responsibilities.
- IVB—The group has divided up work.
- IA—The group has responded to all questions and have all evidence posted on the wiki.
- Interim Director of Research and Planning, Chris Meyers, met with the Steering Committee to discuss creating survey questions as a way of gathering information that we can't get any other way.
Where we're going:
- We need more participation from all levels of the college. To this end, EVP Reyes and S/P Laguerre have promised that all Co-Chairs will receive full Flex credit until the report is complete and encouraged all Deans to offer Flex credit for faculty participation. EVP Reyes and S/P Laguerre are also instructing that all staff be given the time to participate.
- Meeting dates for Working Groups will be publicized to encourage participation.
- Working Groups will have complete drafts of bulleted narrative by the end of this semester.
- Accreditation Coordinator will begin writing the report, gathering missing narrative and/or evidence as needed. Working Groups will be a resource for this part of the process.
Tentatively:
- "Final" report will be "Sunshined" via Media Blitz the week of June 13, 2011.
- "Final" report will go to SGC/AS for feedback June 22, and Post Production will begin.
- Final report will go as an information item to a special SGC/AS June 29 (no major edits recommended).
- Action item to SGC/AS July 13.
- Presented as Information to the Board of Trustees July 20.
- Approved by the Board as an Action Item August 3.
Final edits, post-production, etc. done for submission to ACCJC by August 15.
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